How Steven Bartlett got 90% faster across every app, device, and time zone
Steven Bartlett hosts the world's #2 podcast, runs a $425M creator holding company, and manages a portfolio of 40+ investments across two continents. He uses Wispr Flow to communicate 6x faster across all of it.
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Founder & CEO
Key results
The challenge:
Steven Bartlett runs multiple multimillion dollar businesses across two continents. At that scale, communication speed becomes the deciding factor.
He hosts The Diary of a CEO, the second most popular podcast globally with over 70 million monthly downloads. He also runs Steven.com, a creator holding company valued at $425M that includes a media studio, a $100M investment fund, and a portfolio of over 40 companies.
Every day, he spends 6-8 hours communicating across his businesses: recruiting his next A+ hires, making strategic decisions for portfolio companies, and orchestrating a UK-based team that wakes up while he's winding down in New York or Los Angeles.
The problem was never a lack of decisions. It was the friction of getting them out of his head and to the right people fast enough:
- Communication moved at the speed of typing. Messages piled up. Teams waited on approvals, context, and direction.
- Typing couldn't keep up with his thinking. Errors, corrections, 30+ seconds per message on mobile, hundreds of times a day.
- Time in transit was wasted. Hours in airports, between meetings, at the gym, all unproductive.
- Typing pressure meant shorter replies. His team got one-sentence answers when they needed more context, resulting in more back-and-forth.
- Other dictation tools didn't work. Even 10% error rates meant re-editing every message.
- Ideas disappeared. His best thinking happened while on the go, but he had no way to capture it. He estimates he lost 70 to 80% of those ideas.
“I become a bottleneck in my own company. It means that people that need things from me don't get those things from me, and that slows down the whole organization.”
- Steven Bartlett
The solution:
Steven deployed Wispr Flow across every device and communication channel, making voice his primary way of getting ideas, decisions, and context to his team.
“The thought I have becomes my explanation... the gap between my thought and my delivery of my idea collapses.”
- Steven Bartlett
1.
Speaking instead of typing across all messages: During everyday communication Steven speaks instead of types. A message that took 30 seconds to type, with errors and corrections, now takes roughly 5 seconds.
2.
Overseeing the strategy for his podcast: Steven's team queues 35+ guest names at a time for Diary of a CEO approval. Previously, he'd send a one-sentence yes/no because writing his full rationale took too long. Now he includes full context (which guests he wants, what topics to focus on, what to research) and Flow formats it into a clear, detailed response.
3.
Working in motion: airports, streets, the gym: This is where Flow doesn't just save time. It creates time. Now, Steven responds to his team while walking through airport security, heading between meetings, or working out. These were previously unproductive hours.
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4.
Responding to the UK team from bed at midnight: Steven's UK teams wake up as he's winding down in New York. Previously, he'd either send short, rushed messages from his phone or delay until morning. Now he goes through every chat from bed, giving detailed responses while completely off his laptop.
5.
Capturing ideas on the go before they disappear: Steven's best ideas don't come in boardrooms. They come while walking, exercising, or in transit. Before Flow, he lost the vast majority of those ideas. Now he speaks a stream of consciousness into whatever app is relevant (notes, Slack, email) and Flow captures and synthesizes all of it.
6.
Orchestrating AI agents hands-free: Steven now uses Flow to direct his AI agent workforce: assigning tasks, giving instructions, checking outputs. He does this while at the gym or out with his fiancée. Voice lets him manage his AI tools without being tethered to a screen.
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7.
Shortcuts for repetitive team info: Using Flow's Snippets feature, Steven created voice commands for frequently used information. For example, saying "Georgie's LinkedIn" instantly pastes the full profile URL instead of switching between apps to find it.
The results:
With Flow, voice became the default input layer across Steven's entire operation. Typing friction disappeared from every workflow, and the bottleneck opened up.
- 6x faster message composition: 30 seconds typing vs. 5 seconds speaking
- 1–2 extra productive hours per day reclaimed from transit and motion time
- Higher-context, more concise communication. His team went from receiving one-sentence replies to detailed, coherent explanations
- Ideas captured instead of lost. Previously lost 70–80% of ideas had while in motion; now captures them across all devices
"It's drastically improved the most important part of my life, which is my ability to build my company as a founder."
- Steven Bartlett
Beyond Steven: Flow across the entire team
The impact didn't stop with Steven. After seeing the difference Flow made to his communication speed and quality, the wider FlightStory team adopted it across the organization. When the team was asked in their all-hands Slack channel who was interested in using Flow, the response was immediate:
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Now, 89% of Steven's team uses Wispr Flow to accelerate their communication across every app, website, and device.
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Effortless voice dictation in every application: 4x faster than typing, AI commands and auto-edits.
